Clearooms: Smarter, Simpler Workspace Booking

In an age of hybrid work and agile operations, how organisations manage their physical spaces has never been more important. Whether it’s booking desks, meeting rooms, or managing any shared space, the need for a smart, scalable solution is clear. That’s where Clearooms comes in.

Clearooms is a cloud-based Desk and Room Booking Software designed to make managing workspace easy, efficient, and cost-effective. Used by organisations across sectors—from local government and NHS Trusts to higher education and corporate environments—Clearooms simplifies space booking while enhancing productivity and resource planning.

All-in-One Simplicity

At its core, Clearooms allows users to book desks and rooms from any device, anywhere. The intuitive interface means minimal training is required, while real-time visibility of available spaces ensures seamless coordination across teams. Floor plans are fully customisable and can be updated to reflect real-time occupancy or layout changes, making the platform especially useful for organisations managing dynamic and shared environments.

Flexible and Cost-Effective

Clearooms is priced based on the number of desks and rooms—not users—making it a scalable and budget-friendly solution. This approach makes it especially valuable for organisations with large or growing teams, helping to avoid the rising costs of per-user licensing models. It’s ideal for businesses looking to reduce unused office space and better manage hybrid attendance patterns.

Built for Integration

The platform offers Single Sign-On (SSO) and integrates easily into existing IT ecosystems. Whether you’re a small organisation or managing multiple sites and departments, Clearooms scales to fit your needs—without adding IT complexity. The system is cloud-based, so there’s no software to install, and updates are automatic.

UK-Based Support and Public Sector Expertise

Clearooms provides responsive UK-based support, with onboarding services, floorplan creation, and expert guidance throughout. Having worked extensively with councils, NHS Trusts, and universities, Clearooms understands the unique challenges of the public sector—including compliance, accessibility, and resource sharing.

Reporting and Insights

Built-in analytics tools offer valuable insight into how space is being used. Facilities and operations teams can track utilisation trends, identify inefficiencies, and make informed decisions to optimise resources and plan for future needs.

Trusted and Recognised

Clearooms is listed on the UK Government Procurement Portal, making it an approved solution for public sector organisations. This listing demonstrates its compliance with high standards for security, privacy, and reliability.