Space Management Modules for Education Estates Software – CAFM’s Hidden Gem

With up-to-date Space Management information at your fingertips, you can release space for its best use, enabling good space utilisation decisions to be made, and even spot if lights are being left on in an unused room! It also makes your space reporting easy and faster.

Easily keep track of which department is occupying which space, its’ area, the heated volume of each room, along with the overall usage figures, centrally and in real time, with a good CAFM software module. 

How can my Space Utilisation Module help me?

Store detailed space occupancy information 
Keep track of what department is occupying which space, the area of each space, the heated volume of each room and overall usage figures, helping you to monitor and make quick and easy decisions on space.

Make informed space decisions - fast!
With your live data stored in a centralised location, it is easier and faster to make informed decisions on space utilisation, providing you with everything you need at your fingertips for whatever you need to plan.

Track and predict running costs more accurately
By being fully informed, you can keep abreast of building efficiency, compare current and historic costs, and analyse performance of space across your estate, making it easier to report and justify costs. Invaluable for auditing, it will also help you accurately predict future costs to help you budget.

Demonstrate improved space utilisation 
With up-to-date space usage and cost information, along with historic data, you can easily demonstrate improvements in your space utilisation and value. Easy to run reports will enable you to share these wins with your stakeholders, as well as benchmark these changes. 

Pre-empt future requirements
Combine your historic and current space usage to pre-empt future requirements. As a valuable planning aid, this will enable you to identify underutilised space, pre-empt any potential double booking and alert you to future expansion requirements.

Re-imagine learning spaces
Whether you are called upon to include outdoor learning spaces, reimagine student studying, or help improve staff wellbeing from their work environment, your flexible space management tool within CAFM will help you plan, test, and manage your space.

Raising the profile of your estates team
Perhaps you are being audited, managing a retrofit, planning the best use of your available space, demonstrating value for money, or helping create a healthier working environment, your CAFM software will provide you with all the tools you need to plan, manage and report easily but professionally.

Maximise the useful life of your building assets
With the ability to track costs and savings against usage, you can easily justify your running and maintenance costs, as well as demonstrate you are maximising the usage and useful life of each and every one of your building assets.

CAFM experts 3i Studio Ltd

Ensuring you Have the Best Solution for Your Estates Needs
Whether you need to make your first steps into Estates and Facilities Management software, or your existing CAFM is no longer supporting you the way you need it to, CAFM experts 3i Studio have highlighted the main benefits you should look out for, to help ensure you have the best solution for you and your team.

Read on for further information, or download 3i Studio's Guide to Managing Education Estates and Facilities with Good CAFM Software HERE.

Large and Small Estates
CAFM software is ideal for supporting large and small estates with both day-to-day estates management and wider strategic planning, analysis, and reporting. Cloud based, with friendly screen layouts, you and your team, can securely manage your buildings from anywhere. 

Single Sites or Multiple Locations
Whether you manage a Multi-Academy Trust across numerous locations, a single site Primary School, or a College or University with multiple campuses, the right CAFM solution will save you time and money, help you do your job more easily and efficiently, as well as improve the environment for staff and students alike.

Reactive Estates Helpdesk
Managing fault reporting and work requests can be complex, but a good CAFM solution can make this simple. Users can log faults, and the real time updates enable you to monitor what is happening at every stage of works, including the costs of each job. You should even be able to answer queries as they arise.

Makes PPM Straightforward
Multiple assets and buildings of different ages and construction require regular surveys and inspections, as well as planned and preventative maintenance work to be carried out through the year. Planned Preventative Maintenance (PPM) tasks, and scheduled testing, can be managed simply and easily from within your CAFM solution; ensuring nothing is missed. See clearly what is coming up, schedule in the work and plan well; pro-longing the life of your buildings and assets whilst preventing unplanned failures and unexpected costs.

Simplified Reporting
With saved templates and the ability to add your own reports, gone are the days spending frustrating hours finding the information you need for your reports. Simply run the reports you need.

Secure Information On-The-Go
With individual secure logins, you, your team and contractors can access everything needed to work from anywhere, often using existing your laptops, tablets or smartphones. Live updates and the ability to attach photos and documents to tasks mean you can see job progression in real time, and have the information available to make immediate decisions, as well as a useful record of what has been done and by whom.

Managing Your Compliance & Risk
CAFM will help you ensure your risk assessments are up-to-date, and everything across your estate complies with relevant legislative requirements. This includes customisable risk assessment templates, as well as a comprehensive Compliance Certificate Register, enabling you to view all your key compliance dates and documents for your estate’s assets in once place.  

Your CAFM should also remind you when renewals are due, warning you ahead of time so you can budget and plan accordingly.

Other CAFM Modules
In addition to Space Management software modules, other CAFM modules you may find useful include:

• Asset Management
• Risk Assessments
• Asbestos Management
• Property Terrier
• Mobile Working
• Reactive Helpdesk 
• Planned Maintenance / PPM
• Stock Condition Appraisal 
• Secure Online Access
• Contractor Management  
   

Helping You Get Up and Running
Moving your data in from your old property management solution, from spreadsheets and even hard copy, can take time and skill. Your CAFM provider will help you with this and swiftly get you up and running with access to your current and historic data.

Build Your CAFM Solution Gradually
To achieve the maximum benefit from your new CAFM solution, a staged approach to purchase and adopt your new software is recommended. This removes the frustration of trying to take on too much in one go.

Use Your Existing Technology
3i Studio's software runs in real time on secure servers, enabling you and your team, or your contractors, to work out and about, with existing laptops, tablets or smartphones, without the cost of new technology.

Test Drive 3i Studio's CAFM Before Making Your Decision
Having access to a demo system before deciding if a CAFM solution can do everything you require is vital. So, 3i Studio always encourage potential clients to take a test drive before making their decision. Being transparent and prepared to make this investment demonstrates we are confident in our software, as well as shows we will provide the ongoing support you need.

Over 30 Years Experience
Having worked closely with estates teams for over 30 years, supporting the running of large and small estates alike, 3i Studio are well placed to share their expertise on estates and facilities management software.

For Further Advice
If you are considering a new CAFM solution and would like further advice, do get in touch with 3i Studio Ltd. As CAFM experts, we will be delighted to help and provide you with an online demonstration of our CAFM modules.

Free CAFM Guide
CAFM experts 3i Studio Ltd have written a guide on how to Select the Best CAFM for your Estates and Facilities Management. Download the free guide HERE.

For Further Advice
As CAFM experts, with over 30 years’ experience, 3i Studio Ltd will be delighted to share advice and can even provide you with an online demonstration of their CAFM modules. Get in touch today via email cafm@3istudio.com or our website www.3istudio.com 

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