Kaijma Community

Whether you’re already running a school lettings programme and could do with a helping hand to streamline your administration or if you’re yet to discover an efficient way to manage your lettings, Kajima Community can help.  

Our solutions help schools to not only reduce the amount of time spent administering lettings but will promote your facilities to potential hirers and in-turn, boost your lettings revenue.  Our services are guaranteed to deliver efficiencies on your current system and increase your income.

We currently partner with over 300 schools across the country and know what it takes to deliver an efficient and cost-effective lettings programme for the benefit of your school and your community, so get in touch now and start your lettings journey with us.

Kajima Community, approaching 20 years of experience in the school lettings business, offers a software product, BookingsPlus, and a service, Bookings Guru to help schools connect with the community.

BookingsPlus

BookingsPlus is a web-based, total administration system designed to streamline your lettings process and save you time. It includes a room booking tool, dedicated website, automated invoicing and online payment, and automated communication.

If you’re looking for a simple way to manage your lettings administration in-house, our online school lettings software BookingsPlus is guaranteed to streamline your workload, saving you time to focus on the other core functions of running your school.

The software comprises:

  • a stand-alone website to showcase your facilities and generate enquiries
  • an easy to use room booking tool
  • simple invoicing and online payments features
  • Client account area to view and pay for bookings
  • a suite of handy reports
     

Schools spoke to us about their experiences of working with Bookings Plus and how the service has benefited their school lettings:

- Dan Allman, The Grange School, Leisure Duty Manager:

“Following the COVID pandemic, BookingsPlus from Kajima Community has particularly helped The Grange School to power a safe and effective phased reopening of their facilities. Not only did the transition to BookingsPlus streamline the booking and payment process for clients through its accessible online portal, it has freed up between 15-20 hours of the week which can now be dedicated to other areas of focus, including marketing, business development and health and safety planning. As the easing of social distancing restrictions allowed, BookingsPlus has supported the school to prepare and manage its reopening to the public.”

- Sasha Chard, Haydon School, Marketing & Development Officer

“The ability to open up our facilities for use by local groups and clubs is very important to us, particularly as many of our students benefit from and participate in additional activities and clubs outside of the school day - from learning Taekwondo to joining the Italia Conti Arts Academy. Until six months ago we were using a basic and laborious booking system which included an outlook calendar and an Excel spreadsheet, before introducing the online school lettings platform; BookingsPlus. Adopting this system and its integrated website, which we have the ability to tailor in-line with our own school branding, has transformed our bookings business. Not only has it delivered significant time efficiencies for staff involved in bookings, it has meant that we can be much more efficient with hiring space.”

Bookings Guru

Our dedicated team of Guru’s handle everything from customer queries to invoicing, collecting payments on your behalf and liaising with your site team.

As part of our service we will:

  • Ensure hirers are checked and vetted and relevant lettings documentation gathered
  • Collect payments for bookings directly into your school bank account
  • Actively market and promote your facilities for hire
  • Increase your lettings revenue
     

Schools spoke to us about their experiences of working with Bookings Guru and how the service has benefited their school lettings:

- Romi Jalil, Walthamstow School for Girls, Business Manager:

“Initially, the lettings process here at Walthamstow was relatively sluggish – although we were playing host to a variety of different hirer groups, we were only averaging £20,000 a year and not seeing the impact we wanted. Having worked with Kajima and BookingsGuru for just over five years now, we have seen a major improvement in our lettings services. We have a day-to-day contact at BookingsGuru that deals with all our bookings. This was critical for us. The BookingsGuru team and Kajima Community have helped us generate and capitalise on countless new opportunities, which otherwise would have been untapped. This has helped increase our income average to around £100,000 – a huge difference to our initial outcomes. They take care of managing our lettings, allowing me to focus my time on the core educational business.”

Lorraine North, Sodexo, Lettings Manager:

“Kajima Community first started working with us at Sodexo in 2016 managing the lettings of five sites and one primary school together. The Kajima Community team provides a remote, administration and marketing service through BookingsGuru, the lettings service that allows its clients to sit back and relax while it takes care of everything from promoting facilities, handling enquiries, confirming and tracking bookings, vetting hirers, invoicing and collecting payments. As a result of an increasingly streamlined and professional service, Sodexo has seen bookings at the sites increase steadily, increasing revenues by 6% across all schools, in just 12 months. Our sites boast a host of activities which are available to the local community to take part in, ranging from sports groups, such as hockey, wheelchair basketball and tots rugby, to regular theatre groups, baby markets and FA coaching courses. We’re also proud to host the Exeter City FC youth training team, as well as the year-round special Olympic badminton. The ability to hire these facilities has made the schools a core part of the community.”

THREE SIMPLE STEPS TO STARTING YOUR LETTINGS WITH BOOKINGS GURU AND BOOKINGS PLUS

Bookings Plus
Tel: 01604 677 764
Email:  hello@bookingsplus.co.uk
Website: https://www.bookingsplus.co.uk/

BookingsGuru
Tel: 0333 011 0476
Email: enquiries@bookingsguru.co.uk
Website: https://bookingsguru.co.uk/